Deacon of the Week
FIRST BAPTIST CHURCH DEACON OF THE WEEK SERVICE
The Deacon of the Week (DOW) service begins the Sunday of your assignment listed on the schedule provided to the Deacon body each church year, and ends the following Saturday. Two Deacons share in the weekly DOW service in the following fashion:
- Both arrive at the Welcome Center by 8:15 AM Sunday morning to prepare.
- Each should wear one of the “Deacon of the Week” badges provided at the desk.
- Locate the two-way radios are verify they are functional. Each DOW should keep one in their possession, and maintain contact at all times. These radios are kept in Kent Murphey’s office, and should be returned there after your service on Sunday. Use of personal cell phones (maintained on vibrate mode) is a good back-up in the event of radio failure. The password for internet is faithful.
- Note contact phone number for Gainesville Police Officer on duty, and maintenance personnel on duty as posted at Welcome Center desk. Insure that the GPD Officer also has one of the FBC two-way radios in their possession, and you are aware of channel they are using.
- Receive inquiries from members or visitors and handle the inquiries expeditiously and accurately. The DOW Operations Manual at the desk has important locations, contacts, and other information which may help in this process. The monthly “First Connections” Church newsletter and the weekly worship guide will be available at the desk or in the manual for your reference.
- Answer the Church telephone as needed (see phone instructions) and respond to questions and/or take messages. If the caller has an emergency and needs to contact a worship attendee immediately, it is the responsibility of the DOW to locate the attendee and deliver the message.
- Non-emergency messages of importance to the church staff can be left at the desk for pickup or placed in the staff member’s mail box behind the desk.
- Make certain you are familiar with the location of: wheelchairs (first door to left toward Chapel, first aid supplies (cabinet on wall in room behind desk), defibrillator (on wall in room behind desk), and fire alarm pull stations.
- During the 8:30 AM and 10:50 AM worship services, one of the DOWs should remain at the Welcome Center desk while the other “patrols” the interior and exterior Church grounds to assist in security.
- Both DOWs should maintain radio-communication contact during any separation in the event of emergency.
- Consult the FBC Emergency Action Plan in the DOW Manual and be familiar with details regarding response to certain Emergency situations.
- Any suspicious activity or persons should be reported to the Gainesville Police Department Officer on duty and the FBC Administrator Kent Murphey 770-540-4395 immediately. If situation warrants, activation of 911 should not be delayed.
- The DOW on duty at the desk should monitor weather conditions. This is particularly true if conditions are right for possible severe thunderstorms, tornadoes or severe winter weather.
- The DOW should be familiar with the location of the FBC Welcome Brochures. These are kept on the bookcase located behind the Welcome Center Desk. Two of these packets should be taken by the DOW as they move to the Chapel or Sanctuary (see below) and given to any new members (one per family) after the greeting line is finished.
- Around 8:45 AM Please be prepared to pick up the collection plate from the choir loft in the Chapel (PLEASE SEE DEACON OFFERING RESPONSIBILITY SHEET)
- Around 11:10 AM Please be prepared to pick up the collection plate from the choir loft in the Sanctuary. (PLEASE SEE DEACON OFFERING RESPONSIBILITY SHEET)
- By 9:15 AM one of the DOW should be present in the Chapel, taking two welcome Brochures. Enter via the rear doors and sit in rear pew initially. Once invitation hymn begins, move down side aisle and sit in front pew, piano side. If new members join the church, he/she should move to the front pews and later stand with them after their presentation to the church by the pastor, and as the members greet them following the benediction. Afterwards he/she should move back to the Welcome Center to assist the other DOW; unused welcome brochures should be taken to the next service.
- By 11:45 AM one of the DOW should be present in the main Sanctuary, taking at least two welcome brochures. Enter via the rear doors and sit in rear pew initially. Once invitation hymn begins, move down side aisle and sit in front pew, organ side. If new members join the church, he/she should stand with them after their presentation to the church by the pastor, and as the members greet them following the benediction. Afterwards he/she should move back to the Welcome Center to assist the other DOW; return any unused welcome brochures to the bookcase.
- At the conclusion of the Sunday morning services, the DOW should return the badges, radios and manual to the front desk, and ensure that any messages, issues or problems be relayed to the FBC Administrator Kent Murphey or other staff as indicated.
- During the remainder of the week of service, the DOWs should make themselves available to the pastoral staff as needed for visitation or other ministerial needs.
- The DOWs should be present at the Wednesday evening dinner fellowship time of their week of service and assist the pastoral staff as needed.
Deacon Offering Responsibility: Collecting the Choir Offering
In 8:30 and 10:50 Services
8:30 Chapel Service: Around 8:45 am, directly following the collection of the offering, while the congregation is singing the Doxology, the Deacon of the Week will quietly open the door on the parlor/piano side of the choir loft and pick up the collection plate(s) that will be waiting there.(Please note: If not there, please check the other side.
10:50 Sanctuary Service: Around 11:10 am, directly following the collection of the offering, while the congregation is singing the Doxology, The Deacon of the Week will quietly open the door, on the piano side, of the choir lost and pick up the collection plate(s) that will be waiting there. (Please note: The piano side in the sanctuary is on the SOUTH side of the sanctuary (the chapel side)
The deacon will quietly close the door and then take the plates to Kent Murphey or the person designated to place this offering in the safe. This will insure that the choir offering gets locked in the safe with the congregation’s offering.
The Deacon of the Week should be outside the door to the choir loft by 8:45 (chapel and then at 11:10 (sanctuary) to listen for the singing of the Doxology to start. That is the cue to go ahead and pick up the plates. The Worship Bulletin can help you gauge where we are in the service. Time varies according to baby dedications or special announcements.
Please find Kent if you have questions. Thank you so much for your help with this important task.
8:45/11:10 Wait-Listen-Doxology-collect full plate-take to safe